The CMS makes it easy to edit web pages, but that’s not all that makes up the website. Images, PDFs, and other files are also necessary. They are always used in or linked from a page, so attaching these supplemental files to a page is an effective way of organizing them.
PDF (Portable Document Format) is a file format created by Adobe that effectively renders text, fonts, graphic as they were intended to be viewed. Saving to PDF is the best way to capture formatting information from a variety of desktop publishing sources.
Attaching a file
- Click the green plus sign in the attachments header near the bottom of the page.
- Browse for the file that you want to attach.
- It usually isn’t necessary to fill in the Title and Description fields.
- The file isn’t uploaded until you save the page, but you can insert the image or link before saving. Just be sure to…
- Click Save and Continue Editing button to save the page and attachments.
Inserting an attachment
- Position the cursor where you would like the image placed
- Click the “Add Image” button on the menu bar (see illustration)
- Select the “attachment” option on the left of the “Add Image” dialog
- Select the desired image from the drop-down
- (Optional) Enter alternate text. This is used by screen readers for visually impaired users and image search engines.
- Click “Submit”
Inserting a link to a file is nearly the same as inserting an image, except that you click the “Add Link” button.
- Highlight the text that you want to become the link, or move the cursor to where you want the link to be inserted.
- Click the “Add Link” button on the menu bar.
- Select the “attachment” option on the left of the “Add Link” dialog.
- Select the desired file from the drop-down.
- If you didn’t highlight the link text before clicking the Add Link button, enter it in the second box.
- Click “OK”.
When to use Word documents
Microsoft Word may be installed on your computer, but you can’t take it for granted that everyone has it. It’s an expensive program and sometimes older versions of Word can’t handle newer Word formats.
Everyone can read PDF documents using the free Adobe Reader. PDFs always print the same on every computer and you can even make fillable PDF forms. There are few legitimate reasons to publish Word documents online, so please check with the marketing department before doing so.
In a given page you can use the attachments of that page or any of its ancestors. Thus, you can attach a file to one page and use it in several of its children.
More about attachments in this guide: