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Student Life

Miscellaneous Tips and Policies

Student Organization Manual 
A Resource and Policy Guide for the New and Existing Student Organizations of
Eastern Mennonite University

Audiovisual Equipment:
The EMU Help Desk (432-HELP) has a variety of equipment and services available for student organizations. Student organizations should call in advance to reserve equipment or utilize services. Account numbers will be necessary for any charges incurred and a member of the student organization will be responsible for picking up and returning the equipment.

Clubs and organizations may reserve sound equipment that requires a tech person by contacting the Campus Activities Council at ext. 4644 or emailing: cac@emu.edu A two week advance notice for reservations is required. Services are available as CAC schedule and personnel permit and at the discretion of CAC advisors.

Contracts:
Officers of student organizations need to exercise great care in negotiating contracts with outside agencies and businesses since the organization becomes liable once the agreement is signed. Faculty and staff advisors must be consulted before any contract is signed. Contracts and purchase orders in excess of $500.00 must be co-signed by the EMU controller. Eastern Mennonite University accepts no responsibility for unauthorized contracts between students and outside agencies.

Copyrights/Trademarks: 
Student organizations are not allowed to use trademarks or logos owned by commercial entities in conjunction with any activity promoted or conducted on campus.

Film/Video Public Performances (What the Law Says): 
The Federal Copyright Act (Title 17 of the United States Code) governs how copyrighted materials, such as movies may be used. Neither the rental nor purchase of a videocassette or CD carries with it the right to show the tape outside of the home. No license is required to view the material inside the home by a family or social acquaintances and home videocassettes and DVDs may also be shown, without a license, in certain narrowly defined face-to face teaching activities. For non-classroom showings of movies at EMU, a public performance license must be obtained. This legal requirement applies regardless of whether an admission fee is charged, whether the institution or organization is commercial or non-profit, or whether a federal or state agency is involved. Please contact the Student Programs office about obtaining a public performance license.

Guidelines for Appropriate Conduct at Events: 
All entertainment and activity that promote moral actions and attitudes such as integrity, self-control, responsibility, and fun are encouraged on campus at EMU. All activities are expected to follow these guidelines:

  1. All club and organization activities must comply with EMU smoking, alcohol and drug use policies
  2. Forms of dance, music or entertainment which call for sexually suggestive movements, irresponsible behavior, abuse of other persons, or encourage any form of drug/alcohol abuse are not allowed
  3. All activities should be planned with the knowledge and approval of the club’s advisor

Public Displays or Actions
Permission to set-up tables, arrange displays, hang banners or engage in any public action or installation on campus must be secured in advance by using the following form, which is directed to the Student Life Office: EMU Club and Organization Public Display or Action Form

Sale of Materials and Promotional Objects: 
Permission for clubs and organization to sell items must be approved in advance by the Director of Student Programs.

Sponsoring Speakers and Demonstrations:
EMU reserves the right to regulate on-campus extra-curricular lecturers and guest speakers. Students are expected to obtain pre-approve of the proposed invitation with the organization’s faculty or staff advisor. All students have a right to lawful and peaceful demonstration provided they do not create substantial disorder or invasion of the rights of others.