Policies

I. Scheduling An Event

Any EMU campus person, organization or department is welcome to make use of Common Grounds for an event. An event must first be requested by completing and submitting an Event Request Form at least 2 weeks prior to the event. Each request will be reviewed by the Program Manager and the contact person will be responded to within 24 hours during the semester. Common Grounds reserves the right to refuse any event submitted with less than 2 weeks notice or that cannot be adequately supported.

II. Events During Closed Hours

Any campus group wishing to hold a special event in Common Grounds during non-operating hours will be charged a $15/hour convenience fee.

III. Event Cancellation

Common Grounds is a highly sought after space on campus for different activities and organizations. Anyone who schedules the space for use is encouraged to do so only after the definite time, date and setup logistics have been determined. “Last minute” changes or cancellations impact not only the operations of Common Grounds, but also any other groups who are interested in using the space.

An activity that is cancelled, or altered in time or date, within 2 weeks of the event, will result in the group being charged a $10 fee. In addition, any catering supplies or food purchased to support the event will be invoiced to the reserving party for payment.

IV. Outside Food

Common Grounds recognizes itself as a legitimate business and views any food brought into its location for special events as a form of competition. Organizations wanting to provide food for their event have two options:

• Purchase the food from Common Grounds at cost from its menu.
• Provide their own food, but Common Grounds will charge a $30 convenience fee.