Resources
By now you have lots of questions about what EMU provides in the summer. Just check out the sections below to answer your questions about the numerous resources that EMU provides to conference and event clients.
If you don’t see the answer on our site, just call your event coordinator and he or she will be happy to assist you.
Keys
If your conference/event requires keys for apartment or dorm rooms, those keys must be requested at the signing of the contract. Keys will be assigned by the Conferences & Events staff according to the conference planner's housing chart or room assignment list which must be received in our office five business days before the conference arrives on campus. There will be a $25.00 charge for lost dorm keys and a $100.00 charge for lost building master keys. There are push button access combination locks on all main entrances and some internal doors of all dorms. These access codes will be given to each individual at registration, along with their key.
Registration
Your conference/event registrar is responsible for handling registration. That person registers attendees, accepts payments, assigns dorm rooms (and provides our office with assignments five business days before the conference), distributes meal cards and takes care of similar details. The Conferences & Events Office will provide meal cards and assist your registrar, if requested, by suggesting efficient procedures. Our staff is also available to issue leys at the registration location.
Dining Services
Food service on the EMU campus is provided by Pioneer College Caterers USA. Arrangements for food service, including banquets, receptions, snacks, etc. for summer groups will be made by the Director of Conferences and Events with the Food Service Director. Meal times should typically fall between 7-8 a.m. for breakfast, 12 noon-1 p.m. for lunch, an 5-6 p.m. for supper. These times may be negotiated due to having multiple groups on campus at one time, or due to group size. (Review the catering menu.)
Most meals are eaten in the air-conditioned main dining hall, with a seating capacity of up to 320. Three smaller dining rooms are also air-conditioned and may be reserved upon request. The East Dining Room seats 30, the South Dining Room seats 16, and the West Dining Room seats 72.
In order for us ot handle your conference/event as efficiently as possible, we ask that meal hours be strictly adhered to and meal cards be presented at every admittance to the Dining Room. This is especially important when more than one large group may be on campus and when conferences may be assifned a specific period of time for their meal. EMU meal cards are used to identify members of a particular group as they go through the cafeteria line in order to facilitate accurate billing.
Each meal card has a bar code that is scanned upon entry. Billing is based on the number of meals consumed or the guaranteed number of meals, whichever is the higher figure. Children MUST be accompanied by their parents/chaperone.
Extra Services
Upon request, our office will endeavor to engage special personnel or services for your conference, or to direct you to a reliable source. These personnel or services are to be paid for by your conference/event.
Athletic Facilities
Tennis courts are available on a first-come, first-serve basis with nighttime lighting until 11 pm.. Bring your own tennis racquets and balls.
An outdoor track is also available. Athletic equipment will be checked out to the group leaders and there will be a charge for lost or damaged equipment.
The gymnasiums, game room, and ball fields must be scheduled ahead of time through the Conferences and Events Office.
Use of the Climbing Wall (pictured, right) and the Fitness Center requires scheduling in advance and completed waiver forms. These forms will be provided to the group leader when the space is reserved.
An EMU monitor is required during the use of indoor facilities. Only athletic shoes with non-marking soles are permitted on the gymnasium floor.
Bare feet, sock feet and other shoes will not be permitted. Food and drink are not permitted in the gymnasiums or the game room.
Telephones & Messages for Guests
Telephones are available around the campus for local calls (dial 9 for an outside line). Guests may make long distance calls from EMU hall phones only by using an 800 number or a calling card. In the case of an emergency, guests should dial (9) 9-1-1.
The Information Office, located on the main floor of the Campus Center is open 8:30 a.m. to 4:30 p.m. The telephone number at the Information Office/Switchboard is (540) 432-4000. In order to facilitate communications with persons in your group, group leaders may request that a telephone number be assigned to the group. Voice mail can be set up for the conference at that number, allowing callers to leave messages for the leaders in your group.
Posting of Signs
Signs or posters placed on glass, painted or papered walls should be hung with with Plastitack. Please do not use tape or thumbtacks. Plastitack is available in the Campus Bookstore.
Signs along major routes point the way to EMU. Let us know if you would like us to provide signs on campus pointing the way to registration. Area and campus maps are available from the Conferences and Events Office for you to copy and distribute to members of your group.
Advertising
You may wish to advertise or sell products or services relating to your group. Permission to do so must be secured in advance from the Conferences and Events director.
Campus Parking Policy
For practical purposes, Eastern Mennonite University is considered a "walking campus" and we discourage the use of motor vehicles on campus while attending your conference or event. We appreciate your cooperation in leaving your vehicles parked in the designated parking areas. Areas marked with a yellow curb are no parking zones. Please also observe all posted parking signs (reserved spaces and handicapped parking)
